1.          NAME

The club shall be called CHAMBERLAYNE ATHLETIC FOOTBALL CLUB (the club)

2.         OBJECTS

The objects of Chamberlayne Athletic Football Club shall be to arrange association football matches and social activities for its members.

3.         STATUS OF RULES

This constitution and any other Policies and Procedures implemented by the management committee of Chamberlayne Athletic Football Club form a binding agreement between each member of the club.

4.         RULES & REGULATIONS

i.          The club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association. The rules and Regulations of The Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

ii.          The club will also abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.

5.         CLUB MEMBERSHIP

i.          The members of the Club from time to time shall be those persons listed in the register of members (the membership register) which shall be maintained by the Club Secretary.

ii.          Any person who wishes to be a member must apply on the Membership Application Form known as the Consent Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Management Committee. Membership shall become effective upon an Applicant’s name being entered in the Membership Register.

iii.         In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

iv.         The Football Association and parent County Association shall be given access to the Membership Register on demand.

6.         ANNUAL MEMBERSHIP FEE

i.          An annual fee payable by each member shall be determined from time to time by the Clubs Management Committee. Any fee shall be payable annually by each member no later than October 1st of each year.

ii.          Fees shall not be repayable.

iii.         The Club Management Committee shall have authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.

7.         EXPULSION

i.          The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.

ii.          A member who is expelled shall not be entitled to claim any, or share of any, of the Club Property.

8.         CLUB COMMITTEE

i.          The Club Shall consist of the following Club Officers: President, Chairperson, Vice Chairperson, Director of Football, Secretary, Minutes Secretary and Treasurer, plus up to 5 other members, elected at an Annual General Meeting.

ii.          Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The chairperson of the Club Committee shall be chaired by the Chairperson or in their absence the Vice Chairperson. The quorum for the transaction of business if the Club Committee shall be three.

iii.         Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.

iv.         Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year.

v.         An outgoing member of the Club Committee may be re-elected. Any vacancy of the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by on and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

vi.         Save as provided for in the Rules and Regulations of the Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning Club Rules.

9.         ANNUAL & SPECIAL GENERAL MEETINGS

i.          An Annual General Meeting (AGM) shall be held in May of each year to; 1. Receive a report of the activities of the Club over the previous year, 2. Receive a report of the Club’s finances over the previous year, 3. Elect the members of the Club Committee and 4. Consider any other business.

ii.          Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the Proposer and Seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the Meeting.

iii.         A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.

iv.         The Secretary shall send to each member at their last known address written notice of the date of a General Meeting together with the resolutions at least 14 days before the meeting.

v.         The quorum for a General Meeting shall be four.

vi.         The Chairperson, or in their absence a member of the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.

vii.        The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

10.       CLUB FINANCES

i.          A bank account shall be opened and maintained in the name of the Club (the club account). Designated account signatories shall be the Club Officers and Team Managers. No sum shall be drawn from the club account except by cheque signed by two of the designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

ii.          The income and assets of the Club (club property) shall be applied only in furtherance of the objects of the club.

iii.         The Club Committee shall have the power to authorise payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.

iv.         The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.

11.       DISSOLUTION

i.          A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

ii.          Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to a relevant charity or similar organisation as decided by the Club Committee at the time.

12.       POLICIES & PROCEDURES

The club have produced further policies and procedures that are part of the club constitution and are available from the Club Secretary at any time.